Requirements
Take the team to the next level as Director of Operations for Olga Golovko, a top-producing agent ranked in the top 1.5% nationwide and the #1 Keller Williams agent across Northern California and Hawaii.
The Experience That Sets You Up for Success
3+ years supporting a top-producing residential agent or team in an operational capacity
Active CA real estate license strongly preferred, or willingness to obtain upon hire
About The Role
You’ll own the details while keeping the big picture in mind, ensuring client care, transactions, marketing, and team coordination all flow seamlessly. You’ll work closely with a marketing coordinator and field assistant, stepping into a role where systems and processes are already established. As technology evolves, you’ll leverage your expertise to research solutions and implement improvements. Your work allows Olga to focus on clients, deals, and growth, while you see the results of your impact every day.
Your Future Employer
Olga leads a high-achieving, collaborative team that values accountability, positivity, and growth. We pride ourselves on white-glove service, thoughtful decision-making, and creating a culture where people love to work, clients become lifelong fans, and goals turn into reality.
This is your chance to be part of a team that supports, challenges, and inspires each other, and where your contributions make a visible difference every day.
What You’ll Do
Executive-Level Support: Manage emails, calls, calendars, and priorities to keep Olga on track and clients delighted
Operations Management: Optimize systems, refine processes, coordinate with the team, and monitor budgets and ROI
Client Care: Deliver thoughtful, high-touch service before, during, and after transactions
Listing & Buyer Transactions: Support appointments, coordinate vendors, organize showings, and prepare offer packages
Transaction Coordination: Ensure contracts are compliant, and all parties are informed from start to close
Marketing Support: Collaborate on materials, gather testimonials, and maintain polished communication
We Know You
You are a polished, client-facing professional who thrives on ownership, problem-solving, and keeping operations running smoothly. You bring empathy, discretion, and a pleasant demeanor to every interaction, anticipating needs and acting with urgency and thoughtfulness.
Highly organized and solutions-focused, you think critically while managing both the big picture and the details, ensuring nothing slips through the cracks. You are collaborative, supporting the team and helping it run efficiently, and you leverage your experience to drive Olga and the team to the next level of success, knowing your contributions make a real impact and are genuinely appreciated.
Experience & Technology
3+ years supporting a top-producing residential agent or team
Active CA real estate license strongly preferred, or willingness to obtain upon hire
Proficient with CRMs, DocuSign, CAR Forms, MLS systems, Google Suite, Microsoft Suite, Canva
The Details
Salary: $120,000–$150,000 + bonus opportunities
Benefits: Paid vacation, holidays, and sick leave. Contribution toward medical benefits,
and 401(k) with employer contribution
Location: In office and Work From Home - Hybrid - ADU Office located in Los Gatos, 95033
You live within a 40-minute commute of 95033. You have daily access to a personal vehicle for work-related tasks. You hold a driver’s license and carry insurance.
Hours: Full-time, 40+ hrs, M-F (9-6), with some flexibility in the evenings and rare weekend for emergencies.
How to apply:
This is a direct placement opportunity with our client. Candidates who reach out to the client directly may be removed from consideration.
Pro REA Staffing looks forward to connecting with you! We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.