Office Procedural Manual: Dress Code & Office Equipment

As the CEO of your business, you want to set an example with the way you dress. As Realtors, we are out and about in the community knocking on doors, holding open houses and taking clients on showing appointments. Your appearance is a walking store-front advertisement for current and potential clients. Make sure you are conveying an image of professionalism, care and success. This doesn’t mean you have to wear a designer suit every day. Be yourself, have your own flair, but make certain you and your team are well put-together, projecting an image you can be proud of. Sometimes if can be uncomfortable to discuss dress code policy with employees – especially when they are not meeting your standards! Save yourself embarrassment later on by putting your dress code policy in writing and sharing it with candidates before you hire them.

Below is an example of some verbiage you can use in your own dress code policy:

All team members are to be neat, clean and presentable in appearance and dress. Business attire, and when appropriate, business casual attire is acceptable. Please refrain from the following items in your dress for work:

  • Torn, faded or frayed clothing
  • Clothing that is inappropriately sized (too small or too large)
  • Gym shoes, or any workout, beach or swimming apparel
  • Dresses or shirts that expose excessive cleavage, or midriff
  • Strapless dresses or shirts
  • Dresses or skirts with hemlines above mid-thigh
  • T-shirts with logos or writing
  • Unnatural hair colors, piercings other than in the ears, and black or non-traditional fingernail polish such as blue or sparkles.

Company Equipment

Within a professional setting, it is helpful to set clear guidelines on the usage of office equipment. In general, office equipment such as phones, faxes, printers, scanners and copiers should not be used for personal purposes. Maintaining these important office tools is often costly, and any unauthorized use can not only cut into your bottom line, but also take up valuable work time. It’s up to you if you want to allow the occasional personal usage of office equipment, with your permission. Just make sure the policy is clear, agreed upon, and adhered to by your entire team.

Setting these standards of dress and usage of company equipment in your office manual keep these issues professional instead of personal. It’s much better to have standards of conduct set from the beginning of your relationship with any employee or staff member, rather than have to make a comment or correction on an individual circumstance.

We hope you have a successful summer!